If you’re looking for a guide to Google Calendar tips and tricks, you’ve come to the right place. This article provides a brief but informative overview of how this tool can help you take your time management to the next level.
Google Calendar is used by over 500 million people worldwide. Even if you use a variety of time management tools, you’ve probably heard of them. And of course, if you have a Gmail account, you can access Google Calendar to manage your work and life.
At first glance, Google Calendar looks like a simple time management tool. And it really is. It’s easy to use. But many people think it’s much more than that. Here are useful ways to use Google Calendar.
Google Calendar Tips to Keep You On Track with Your Appointments.
In my case, I often miss writing something in my calendar. I have a bad feeling about this, so here are some quick tips to prevent this from happening when using Google Calendar.
Set Reminders and Notifications
A time management app that doesn’t remind you of your appointments is no good. With Google Calendar, you can set reminders and push notifications on your phone or computer to notify you of upcoming events or appointment changes, or cancellations. You can also be notified when meetings are changed or canceled.
- Open Google Calendar.
- Tap the Settings icon in the upper right corner of the screen – select Settings.
- Scroll down to Notification settings to set how, when, and if you want to receive reminders.
Adjust Your Calendar When You Move
If you’re traveling for work or taking full advantage of your job wherever you are in the world, you won’t miss any appointments or plans if you set up your Google calendar based on where you’re traveling.
In the default Calendar app, you can’t adjust your schedule for time zone changes, which can cause major discrepancies in your plans. Here’s a tip: Set up Google Calendar so you can adjust your schedule when you’re traveling around the world, so you don’t mix things up, like meeting start times.
- Open Google Calendar.
- Click on the settings icon in the upper right corner of the screen – select Settings.
- Find “Time Zone Settings” and check the box next to “Update primary time zone to match your current location.”
- This will automatically adjust your calendar
View Your Journal Every Morning
Have you ever dreamed of having a personal assistant that informs you every morning about your important daily schedule? Google Calendar can do that by emailing you the day’s schedule.
- To open Google Calendar.
- Tap the Settings icon in the upper right corner of the screen – select Settings.
- Scroll down the left-hand menu to find “My Calendar Settings” and select your name.
- Scroll down to “Other Notifications” and find “Daily Appointments”.
- Select Email on the right to receive your daily diary every day.
Tips for Organizing Google Calendar
Google Calendar is not only a useful time management tool, but it also offers organizational tips to help you get the most out of your Google Calendar.
Avoid Confusion by Using Separate Calendars
When you first start using Google Calendar, you’ll have one calendar by default. While it’s convenient to have all your appointments, tasks, and dates in one place, in a busy life, your calendar can get cluttered with work and personal matters. The solution is to create separate calendars for different parts of your life.
- Open Google Calendar.
- Find the “More Calendars” option in the lower left corner and click the “+” icon.
- Then select “Create a new calendar” and enter the necessary information for your new calendar.
Set Up Recurring Events for Convenience
Are you so busy with new information that you forget what’s happening this week or month? Google Calendar recurring events can save you trouble. With this hack, you can see all the recurring events when you schedule your new day, week, or month. Here’s how it works.
- Open Google Calendar.
- Click the Create button (top left) and select Events.
- A pop-up window will appear asking you to fill in the required information.
- Then click on the Non-Recurring drop-down menu and set a recurring event.
Adjusting The Calendar View
The default Google Calendar view is convenient, but there are customization options to make it more efficient.
To customize the view of your work week, go to Settings, scroll down to View Options, and select your preferences, such as which day of the week you want to start from, how weekends are displayed, etc.
How to Use Google Calendar for Effective Teamwork?
Google Calendar, part of Google Workspace, which offers a range of collaboration, productivity, and work tools, is often used for teamwork. For many teams, the app is the primary calendar for tracking events and scheduling meetings efficiently. Here are some tips for using Google Calendar for teamwork.
Create A Team Calendar
Creating a separate calendar that team members can access is a great way to ensure consistency. The creator can control which team members see the calendar and whether they can edit it. Learn how to create a calendar for your team here.
- Open Google Calendar.
- Search for other calendars and click the + button.
- Select Create a new calendar and add the required information.
- Hover over the new calendar in the list of calendars, select the three-dot icon and choose “Settings and Sharing”.
- If you are now redirected to “Settings”, go to “Share with specific people”, add team members and update permissions.
Note: you can choose whether the calendar will be public or not, and you can also set the event details that participants can see.
Efficient Team Meeting Planning Process
Scheduling a meeting can be a real headache when you have to search for available times. Google Calendar has a mechanism that makes scheduling easy: “Find a time” and “Suggest a time”. Here’s how it works.
- Open your team’s calendar in Google Calendar.
- Click on “Create” and select “Events”.
- Instead of adding a specific time, select “Find a Time” here.
- Next, add attendees by entering their email addresses or name in the Add Attendees window.
- When you add an attendee, their schedule will appear next to yours so you can see what times are available.
- If you want Google Calendar to suggest a time for your event, click Suggested Times under the attendee list.
Connect Google Calendar with Time Management Tools
Many teams use employee monitoring application free to improve their productivity and efficiency. Therefore, it is worth checking if the chosen tool can be integrated with Google Calendar.
Integration with Google Calendar is a must because it makes planning and scheduling team events and meetings much easier: Integration with monitoring software allows you to sync Google Calendar entries, easily track where team members are, and serve as a reminder to keep track of time offline.
The Scenes Summary of Google Calendar Features
If you use Google Calendar to manage your business and personal appointments, there are other things to try: While Google Calendar doesn’t offer many additional or unique features, it does meet the basic requirements of a time management tool. It’s also compatible with many other applications, so it can be useful on the side. Try these Google Calendar tips to better manage your time.