Do you want to open your Nail Salon? Do you dream of having your own magical space that will bring many smiles to customers? Would you like to become an entrepreneur in the beauty field but don’t know the steps? Find all the details you need to know to make your dream come true. In addition, you will find out what costs a Nail Salon Business Plan involves, especially what documents you need.
How do you find a suitable legal form?
In the USA, to start a business, you must have a legal form to be able to collect money and to be able to issue tax receipts and invoices. In this case, we can speak either of a Limited Liability Company (SRL) or an Authorized Natural Person (PFA).
It must be understood from the beginning that establishing a legal form is a rather difficult process that will involve a lot of bureaucracy and waiting time. If you don’t have time, you can call on specialized companies that deal with all these documents. It will be an additional cost, but it will save you from standing in queues and filling out documents.
You must first know what each entails to select one of the two legal forms. Here are the differences:
- The SRL can be established by a third party, who does not qualify in the field, but who is obliged to employ only qualified persons
- The PFA can be established by any person who qualifies in the field, respectively a certificate of competence issued after a hairstyling course, barbering course, cosmetic course or manicure/pedicure course at a professional training center.
- The establishment cost is much lower for PFA than for SRL
- The SRL requires the employment of an accountant, having more complex accounting
- The PFA has low administration costs and does not require the employment of an accountant
- At PFA, you can immediately use the money you collect, but not at SRL
- You can hire both as a PFA and as an SRL
- In the case of the PFA, the total liability before the law for the whole business is only the person who opened the PFA; on the other hand, in the SRL, the responsibility is shared between the person who committed the act and the administrator of the SRL
The rules of hygiene must be strictly observed
You have to understand that a beauty business can bring a lot of joy, but it is also a risky health environment.
That’s why you must have hygiene courses to open a Nail Salon Business Plan. If you have qualification courses in the field, you can rest assured that they also include hygiene courses.
If you do not have a certificate in the field, you will have to take hygiene courses that you can take in several medical offices approved by the Ministry of Health and Family or at specialized centers. Unfortunately, the certificates issued by such entities have a limited validity of only 3 years.
After this period, you will have to take the course again.
It is very important to emphasize hygiene. And you would hate to go to a place where the cleanliness leaves much to be desired.
Among the hygiene rules, we mention the most important of them:
- Hand hygiene– every time a procedure is performed or when the hands touch something other than the client. Hand hygiene is done by washing them with antibacterial soap and hand sanitizer.
- Sterilization of non-disposable instruments. This is done according to the recommendations made by the manufacturer but also according to the requirements issued by SANEPID;
- Throwing away single-use tools and materials, but also responsibly using dangerous waste, where appropriate;
- Ensuring an optimal climate, which provides comfort and avoids the development of microorganisms;
How do you choose the location?
Perhaps the most complicated thing is finding a location. If you don’t have an area you dream of, you should think carefully.
A Nail Salon is based on 50% word-of-mouth advertising (from client to client), 20% loyal clientele of an employed specialist, 20% social media, and only 10% clients who come simply because they see the label” open.”
A more central area will attract higher maintenance costs. At the same time, other facilities such as a parking space or a short distance to public transport stations will increase the rent price but at the same time will be attractive for customers.
After establishing an area, you start looking for spaces that allow you to carry out your activity. Again, it is recommended to use a real estate company. They have large portfolios of spaces for rent and will take you directly to what you want.
Among the standards we mention:
- Separate spaces for hairdressers, SPA area (hair treatments), cosmetics, manicure/pedicure, technical area
- Sanitary unit
- Waiting area
Also, in addition to the technical plan of the location, it is good to know that there are also requests from the point of view of the materials used. E.g.:
- Walls, ceilings and floors must be washable because they are much easier to maintain and clean.
- The rooms must be well-lit both naturally and artificially. Also, they must be very well ventilated to avoid the accumulation of vapors, dust or smoke;
- Constant source of hot water, energy and heat.
After all of the above are fulfilled, you can proceed to the next bureaucratic step: obtaining certification by hygiene and public health standards.
For this, you must submit a file to the Directorate of Public Health that contains:
- Request for certification of compliance with hygiene and public health norms, according to the model provided in annex no. 3, from the Order of the Minister of Health no. 1030/2009, with subsequent amendments and additions.
- Urban certificate.
- Location sketch in the area, with mention of immediate neighborhoods (distances from the perimeter to the neighbors), drawn up by specialized staff.
- Detailed sketch showing the functional circuits, the destination of the spaces and their surfaces, as the case may be.
- The technical report regarding the description of the objective and the activity that is taking place or will take place in it, as the case may be.
The total cost of the DSP file is approximately $25.
For more information visit Business Plan Consultant.
Furnishing and equipment of the Nail Salon
After the location is arranged, the furnishing procedure must begin. For this, it must be considered that there must be dedicated furniture in each work point.
- For the hairdressing area: there must be at least one specialty chair, mirror, apprentice and rotating chair for the hairstylist, and a small shelf for styling products. You also need a hair dryer, climazone, etc.
- For the SPA area,you will need at least one cupboard, a cupboard serving towels and hair care products (shampoo, mask, treatments, etc.).
- Manicure/Pedicure:specialty chair, a cabinet for specialty products and disinfectants, table, sterilization tray, etc.
- Cosmetics:table for treatment, apprentice for beautician, a cabinet for specialty products, vaporizer, wax heater, etc.
- Technical area-washing machine (for towels), tumble dryer (for towels), cabinet with cleaning products, etc.
- Waiting/reception area –reception desk, PC, cash register, reception chair, a few waiting chairs and a table.
All these products above can reach a value of 60,000, but you can purchase them from various specialized companies in monthly installments. Also, in the beginning, you can purchase only what is strictly necessary.
Consumable products and their procurement
For the business to start, you must also consider the need for the minimal consumable products that any salon needs to function.
- For the hairdressing area,it is necessary to purchase dyeing products such as permanent and semi-permanent paint, bleach, oxidizers, styling products, dyeing capes, cutting capes, combs, curlers, clips, etc.
- For the SPA area – towels, shampoos, masks, hair treatments.
- For Cosmetics –disposable products such as slippers, depilatory wax, wax strips, facial treatments, make-up products, and towels.
- For Manicure Pedicure – kits, supports for sterilization, sterilization strips, sterilization bags, professional ultra-fast disinfectants, nail polishes, nail polish removers, towels, disposable dolls, etc.
- For the reception area –accounting and payment software, programming software, etc.
Also, they can bring an approximate cost of 6,000. The advantage is that they are delivered by distributors in the field and can be paid with the invoice on time or even in installments. They provide you with what you need to begin with and will collect the payment after 20 days or at a mutually agreed upon period.
If all the points above have been reached, you can go to the latest authorizations that allow you to start the project.
At this point, you can already do a physical security risk analysis – according to Law no. 333/2003 regarding the protection of objectives, goods, values and the protection of persons. Thus, you will be able to subcontract a specialized company.
The cost of a subscription can be 1,500/month.
If you decide to work as a PFA, you must apply to the municipality where you belong for the Operating Agreement.
Hiring a bank to secure the POS to collect the counter values of card services.
And last but not least, go check the cash register. This requires the adaptation of the cash register by the legislation in force.
Employment of staff
The staff you want to hire must have accredited qualification courses in the field. This is the only way to ensure those people have the necessary knowledge to do their job.
Take great care that the diplomas you present at the time of employment are accredited. It is possible that those who take an unaccredited course do not have all the necessary basic knowledge. Thus, you risk ruining the salon’s reputation right from the opening.
At the same time, you cannot hire unqualified people, even if they are undergoing professional training. You can hire the latter as apprentices at most. Try to alternate staff with experience in the field with staff at the beginning of the journey.
How much does it cost to open a Nail Salon?
Finally, let’s recap all the costs necessary to open a Nail Salon (costs may vary depending on the location and the size of the space):
- LLC or PFA establishment – approximately 1,000
- hygiene course – 200
- DSP file – 250
- rent (3 months) – approximately 17,000
- renovation and furnishing of the salon – approximately 60,000
- consumables – 6,000
- security – 1,500 / month
Promotion costs and salary costs will be added to these. For promotion, you can have a flexible budget, depending on the possibilities.
Salaries will vary depending on the experience of each employee. These can start from 2,550 (minimum gross salary) and reach, as a rule, up to 9,000 (for a net salary of 5,000) for experienced employees.
In conclusion, from the detailed form above, it should be noted which documents are necessary for opening a Nail Salon and the authorizations for the Nail Salon:
- Certificate from the Trade Register
- Certifications by hygiene and public health rules, issued by DSP
- Physical security risk analysis – according to Law no. 333/2003 regarding the protection of objectives, goods, values and the protection of persons
- Operating agreement from the municipality
All this can be achieved if you have a well-structured and executed business plan. This way, you will be able to have, from the very beginning, an exact view of both expenses and income structured annually or even quarterly.
Regarding the costs, they amount to approximately 86,000. The amount includes the costs of setting up the company, the rent for 3 months, furnishing and supplying the salon, plus a security contract. Employees’ salaries are not included.
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