The duration of maternity leave for women employees in India is 26 weeks (182 days). They must send their employer a letter of request before taking advantage of those maternity leaves application. They may take maternity leave with the employer’s permission.
The first two months (8 weeks) of your expected delivery date can be used to start your maternity leave, and the time remaining can be used after the delivery.
Ideas for Formal Maternity Leave Application Writing.
- Write “Maternity Leave Application” or “Maternity Leave Request” in the subject line.
- Start with a formal greeting, such as Dear Sir/Madam or Respected Sir/Madam.
- Send the maternity leave letter or email to the right person inside your company, i.e., the person who has the power to approve the leave, such as your manager or HR department.
- Include the expected return date, and the day the leave will start in the letter.
- Include copies of any pregnancy-related medical certificates, your due date prediction, and the estimated day of delivery.
- Include such facts in the letter if you are giving any pending work to your coworkers.
- Finally, express gratitude and end the message.
You can use the following sample maternity leave application forms for Indian women employees when you are pregnant.
Maternity Leave Application Format 1
To
The Manager,
Company Name,
Address.
From
Your name,
Employee ID,
Designation,
Department.
Subject: Maternity Leave Application from ______(date) to _______(date).
Dear Sir/Madam,
I am writing this letter to seek your approval to take my 26 weeks of maternity leave.
I would like to take maternity leave from _________ to ________(date).
My expected delivery date would be _____,
I am expecting to rejoin on ______(return date); in case of any delay due to my health problems, I will inform you as early as possible.
So kindly approve my maternity leave request.
Thanks in advance.
Sincerely,
Your name.
Maternity Leave Application Format 2
Dear Sir/Madam,
My name is _________(your name), employee id ________, working in your company as a ________(your designation) in ___________(department).
I’m submitting this letter to request maternity leave from __ to. (date). I am six months pregnant, and ______ is when I should give birth.
I have completed all my work, and in case of emergency, I will be available at my mobile number.
So please approve my maternity leave request.
Thanking you.
Yours sincerely,
Your name.
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Maternity Leave Application Format 3
To
The Manager/HR,
Company name,
Address.
Subject: Maternity Leave Application.
Respected Sir/Madam,
I am _________(your name), employee id________, working in ________(department) as a _________(desigantion).
This letter is about my maternity leave from ______ to ________ (date).
I am six months pregnant, and _________ is when I should give birth.
I will finish my maternity leave and start working right away.
Please grant my request for a leave of absence.
Thanks in advance.
Sincerely,
Your name.
Maternity Leave Application 4
To
The Manager/HR,
Company name,
Address.
From
Your name,
Employee ID,
Designation,
Department,
Sub: Maternity Leave Application.
Dear Sir/Madam,
I’m writing to let you know that I plan to apply for maternity leave from ______ to _______ owing to my pregnancy (Date). I want to deliver to my hometown.
My upcoming work will be handled by Mr. or Ms. (colleague name), as I have finished all my tasks.
Here I request you to please accept my maternity leave request.
Thanks in advance.
Sincerely,
Your name.
Email Template for Maternity Leave Application 1
Subject: Maternity leaves request.
Dear Sir/Madam,
I, ________(your name), ________(your designation), request you to accept my maternity leave request from _______ to _________ (Date). I am sixth-month carrying, and my delivery might be in the month of _____.
So Please approve my leave request, and I will immediately rejoin the work after the leave.
Thanking you.
Regards,
Your name.
Email Template for Maternity Leave Request 2
Subject: Maternity leave application.
Dear Mr./Ms.____________,
I am writing this email for your approval regarding my maternity leave. I am planning to take leaves from _______ to _______ (Date). My expected date of delivery will be in the month of _____.
I have finished all the tasks, and my team members will take care of further tasks until I rejoin.
I hope you approve my leave request.
Thanking you.
Regards,
Your name.
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